6 Best Rental Property Inspection Software Apps [2024 Reviews]

Real Estate Bees’ editorial team asked a number of industry-leading property management companies to share their expertise on the best rental property inspection apps to help our readers make a more educated purchase decision when researching available solutions.

With the help of the experts, we identified the best rental property inspection software and evaluated them based on critical factors that are important for property managers and landlords. Visiting retailers of the listed products by clicking links within our content may earn us commissions from your purchases, but we never receive any compensation for the inclusion of products and/or services in our consumer guides. Read our editorial guidelines to learn more about our review and rating process.

— Kimberly Anderson, Senior Creative Editor at Real Estate Bees

RentCheck is the pioneer in the vision-based, automated rental property inspection technology.

Leveraging a mobile-based platform, it grants landlords and property managers access to real-time property conditions via time-stamped photos.

Once a landlord requests an inspection, RentCheck automates the remainder of the workflow.

It initiates the process by notifying the tenant via email, followed by consistent reminders to complete the inspection on the mobile app. This streamlines an otherwise complex procedure.

Features

Guided Property Inspections

RentCheck elevates the rental inspection process by empowering residents to lead their own inspections.

The customizable guides on the RentCheck rental property inspection app steer residents through the process, ensuring that every essential detail — floors, ceilings, windows, walls — is comprehensively documented.

Automated Follow-Ups

RentCheck’s automated follow-up system allows for the scheduling of various inspections — move-in, move-out, turn, periodic — at any chosen cadence.

RentCheck automatically sends follow-ups and reminders to tenants, ensuring inspections are carried out timely and efficiently.

Reporting

Standardized reports are generated automatically for every inspection. These reports are centralized, easily accessible, and shareable with internal team members, real estate investors, or other property owners.

RentCheck allows landlords and tenants to compare new and existing inspection reports side by side, significantly reducing security deposit disputes.

Plans and Pricing

For individual landlords overseeing 10 units or less, RentCheck offers a complimentary Starter plan.

This plan covers essential inspections such as move-in, move-out, annual, and periodic audits, while granting access to the resident directory feature.

For a more extensive range of features and larger portfolios, the Pro plan is priced at $0.75 per unit per month.

It delivers extra services such as turn, drive-by, pre-acquisition, and preventative maintenance inspections.

Additionally, Pro plan users benefit from team accounts, bulk uploads, and advanced support options.

RentCheck’s Enterprise plan provides a custom solution for larger teams requiring more integrations.

On top of the Pro features, Enterprise users benefit from a dedicated success manager to ensure seamless operations.

Detailed pricing information for both the Pro and Enterprise plans can be obtained via a personalized demo with the sales team.

Pros and Cons

Pros

• Tenant-initiated inspections. RentCheck allows tenants to conduct their own inspections, saving valuable time for property managers and streamlining the inspection process.

• Powerful integrations. RentCheck integrates with the most common property management software tools like AppFolio and Latchel. This allows property managers to easily import and export inspection data and track inspection results in their property management software.

• Prompt customer support. The RentCheck support team is known for its timely and helpful responses to questions and concerns, ensuring a positive user experience.

• Easy to use. The RentCheck app provides step-by-step instructions, and anyone can conduct an inspection with it.

Cons

• No support for multiple-resident units. RentCheck does not currently support multiple-resident units. This means that if you are a tenant with roommates or have split rent, you will need to reach out to the customer support team for a workaround. This can be cumbersome and time-consuming.

• Occasional bugs. Some users reported experiencing bugs while using the app, such as the app crashing or failing to save inspection data.

Integrations

• AppFolio
• Rent Manager
• LeadSimple
• Zapier
• Latchel
• Calendly

SiteCapture is a mobile and cloud tool with home inspection software for iPhone and Android available, designed for the solar, single-family rental, and construction industries to manage field operations.

It gives teams a single platform to manage, share, and complete all of their onsite operations, including inspections, estimating, work orders, photo capturing, data management, and reporting.

One of SiteCapture’s unique features is its ability to take high-resolution images with timestamp and GPS information and automatically insert them into the relevant portion of the inspection form.

This makes it easy for home inspectors to keep track of their findings and ensure no details are missed.

Features

Single Family Rental Inspection Forms

SiteCapture provides customizable forms and templates, allowing property managers and inspectors to capture crucial data in the field.

The flexibility of these forms means they can be tailored to any inspection type, improving data accuracy and efficiency.

Reports

SiteCapture can generate shareable, branded PDF reports directly from its mobile and web apps.

Additionally, the app can automatically generate and assign work orders once a report is completed.

Estimates and Pricing

Inspectors and construction managers can create and manage their own list of products, services, and prices.

They can configure costs based on different markets and regions, and split estimated pricing into labor and material.

These estimates can be shared with customers and partners, facilitating a transparent and open business approach.

Plans and Pricing

SiteCapture offers three distinct monthly plans: Basic, Professional, and Premium.

The Basic plan costs $100/month with a capacity of up to 4 users (additional users at $25/user). Interested users can explore this plan with a 14-day trial period.

The Basic plan grants access to both mobile and web applications, complete with customizable templates, a dashboard, and essential work and photo management tools.

The Professional plan of $300/month accommodates up to 10 users (additional users at $30/user) and adds more features and functionalities to the Basic plan.

Enhanced offerings include the Estimating tool, Markets and Regions functionality, Vendor Management tools and Property Containers. It supports Zapier and Salesforce integrations.

Designed for larger teams, the Premium plan of $700/month supports up to 20 users (additional users at $35/user). It encompasses all Professional plan features, along with API integration, phone support, and a dedicated success manager.

Each plan allows customizable add-ons, including in-home self-inspections and surveys, and a comprehensive template building package, catering to unique requirements.

Pros and Cons

Pros

• User-friendliness. SiteCapture stands out for its responsive and intuitive software. It is designed to be easy to install and use on mobile devices.

• Robust metadata capture. The app captures detailed metadata for each photo, including the date and time, the username, and the GPS location. This information can be used to verify the authenticity of the photos and track the progress of the inspection.

• Numerous powerful integrations. SiteCapture further maximizes its utility with robust integrations, including Salesforce, Zapier, Google Drive, and more.

Cons

• Lack of detailed reporting. SiteCapture’s automated reporting features are basic and do not provide much detail. However, the platform offers customized reporting by using filters.

• No camera zoom. While the app lets you take photos, you can’t zoom in on particular areas when capturing photos. This can be a disadvantage if you need a closer look at something.

• Expensive. SiteCapture is one of the most expensive rental home inspection software tools on the market.

Integrations

• DocuSign
• QuickBooks
• Box
• Google Drive
• Zapier
• Salesforce
• SiteCapture API

1st Reporting is a rental property inspection app designed to simplify and streamline reporting.

Its report builder supports customization, allowing you to capture all critical property, customer, inspection, and inspector data efficiently.

Multimedia integration empowers users to enhance reports with video, audio, and photo uploads from any device, alongside attached notes, files, and other vital information.

The app’s collaborative, user-centric interface promotes quick resolution and proactive risk management.

Its advanced features, such as custom checklists, extend its functionality, enabling landlords to monitor inspections robustly.

Features

Multimedia-Friendly Reports

1st Reporting supports direct audio, video, or image uploads into your reports.

This multimedia integration aids in capturing comprehensive property inspection data and communicating findings visually and audibly.

Customizable Inspection Checklists

1st Reporting allows you to create customized inspection forms to capture the data you need from your team in the field.

This means that you can create forms specific to your properties and your inspection needs. You can also choose from a large list of pre-built templates.

Real-Time Data Capture

With the 1st Reporting mobile app, you can monitor incidents and report a concern as soon as you see it.

This means that you can quickly and easily document incidents, and you can alert the right people to take action.

Document Manager

With 1st Reporting’s built-in Document Manager, managing inspections across multiple locations becomes seamless.

The adjustable manager view offering table, map, and split views provides tight control over how your report database is displayed.

This flexibility in interface customization allows for accessible and intuitive navigation of large databases, aiding in efficient report management.

Plans and Pricing

1st Reporting offers three pricing structures — Free, Essential, and Enterprise plans — each designed to accommodate different operation scales and functionality requirements.

Suitable for small teams, the Free plan caters for up to 5 users and offers 3 form templates.

This plan offers a generous introduction to the platform’s features. It enables users to report an unlimited number of incidents and inspections and add an endless number of checklists.

Priced at $10 per user per month, the Essential plan ramps up functionality by providing unlimited form templates, advanced reports, integrated standards and procedures, and the Broadcasts feature for team communications.

For larger organizations requiring custom functionalities, the Enterprise plan unlocks custom integrations and summary reports.

The pricing for the Enterprise Package is based on individual needs and is available upon request by contacting the company’s sales team.

Pros and Cons

Pros

• Knowledgeable customer support team. The customer support team is professional and knowledgeable, and they are available 24/7 to help users with any questions or problems they may have.

• Customization. The software can be customized to fit any organization’s specific needs. Users can create custom checklists, workflows, and reports.

• Sophisticated notifications. Users can receive automated notifications through Microsoft Teams when a new inspection, damage report, and other significant event is entered into the system.

Cons

• Limited integrations. 1st Reporting doesn’t integrate with most property management or productivity tools.

• Picture upload limit on the app. The app crashes whenever users upload more than 3 pictures per incident or inspection report.

Integrations

• Microsoft Teams
• Microsoft Azure

SnapInspect is an adaptable property inspection management platform catering to various property types, including residential, commercial, student housing, multifamily, and vacation rentals.

The app offers pre-designed templates and checklists based on industry best practices, or customize existing ones to align with your inspection requirements.

Alternatively, you can upload your own office checklist for seamless integration.

The SnapInspect app also offers real-time portfolio visibility, fostering remote property management capabilities for busy professionals.

Vacation property managers can access vital data, such as vacancies, maintenance costs, and geography-specific insights, and issue actions through an interactive dashboard.

Communication is streamlined with the ability to generate customized messages for contractors and tenants at every step, ranging from maintenance work orders to completed inspection notifications.

Features

Smart Reports

The Smart Report feature provides a suite of customization options enabling users to develop professional reports.

It also incorporates business logic elements such as scoring, report splitting and merging, and summary creation based on ratings.

Checklist Editor

SnapInspect’s Checklist Editor offers users the flexibility to design personal checklists or choose from an assortment of industry-proven alternatives.

Physical checklists can also be imported into SnapInspect, facilitating efficient, paperless operations.

Team Management

SnapInspect’s cloud-based server ensures that once an inspection is uploaded, it is immediately accessible to the entire team via their mobile or web app.

Automated email notifications about report uploads or status updates keep team members informed in real time, promoting timely responses and optimal operational efficiency.

Inspection Scheduling

The inspection scheduling feature allows you to create a schedule of inspections for your properties.

You can specify the date, time, and location of each inspection, and you can also invite team members to it.

Plans and Pricing

This residential and commercial property inspection software offers its users a feature-rich platform enveloping numerous benefits such as unlimited inspections, bottomless storage, diverse checklist support, advanced scheduling, versatile report customization tools, and more.

The comprehensive pricing structure is as follows:

• Vacation rentals and single-family property management. Pricing starts at $79 per month. However, factors such as portfolio size and team bandwidth could increase the cost. Customized pricing information can be obtained by a one-on-one consultation with SnapInspect’s sales team.

• Multifamily properties. For this category, the pricing opens at a steeper $400 per month.

• Student housing and commercial property inspections. Taking into account the specific needs of these properties, SnapInspect offers a specialized pricing model starting at $200 per month.

Pros and Cons

Pros

• Ease of use. The SnapInspect mobile app is simple to use and train your team members on. The app is designed with a simple and intuitive user interface that makes it easy to navigate and find the features you need.

• Support for remote inspections. SnapInspect lets users send out remote inspections, ensuring that necessary tasks are completed by tenants or a third party even if they physically can’t visit the property. Self-guided checklists are included to reduce liability.

• Quick upload of contacts. SnapInspect makes it easy to upload contacts and share reports in bulk. The app has a bulk contact import feature that allows you to quickly add new tenants, property owners, or team members to your portfolio.

Cons

• Android app can be buggy. Some users have reported that the SnapInspect home inspection app for Android can be buggy, with issues such as app crashes and login errors.

• Price. SnapInspect is one of the most expensive rental property inspection platforms. Prices start at $79 per month and can go up to $400 per month depending on the type of property, number of users, and number of units in your portfolio.

Integrations

• Google Drive
• Dropbox
• Zapier
• Rent Manager
• SnapInspect 3 API

Chapps — short for ‘checking apps’ — enables creation of professional-grade property inspection reports.

Be it for move-ins and outs, routine check-ups, rental, or renovation inspections, Chapps streamlines the process with its intuitive user interface and interactive features.

Its robust management tools offer easy access to maintenance data, providing control over inspections and inspectors.

The app’s interactive checklist supports thorough walkthrough inspections, allowing for added descriptions, feature listings, photos, and sketches to capture all the necessary details.

Chapps caters to various real estate types, from residential estates to gated communities, offering unique solutions and templates.

Furthermore, it offers adaptability to individual business needs through content customization, feature modification, and the ability to set up a self-controlled data environment.

Features

E-signatures

Chapps supports in-app signing, which means you can send reports directly from the property inspection app and have them signed electronically.

Templates

Chapps’ property inspection app features a versatile range of workflows and report templates, catering to various inspection needs.

This includes initiating or concluding rental agreements, performing intermediate checkups, assessing damages, and overseeing renovations and repairs.

Maintenance Organizer

Chapps enhances property management workflows by supplying a separate app designated for maintenance organization.

Property managers can convert raised issues and jobs into assignable work orders.

Maintenance teams can confirm acceptance, update progress, and record job completion via multimedia and text-based messaging, streamlining communication and task management.

Resident Portal

Residents can quickly report urgent problems, exchange messages, and submit maintenance requests through the resident portal, available as a separate app.

Additionally, residents have access to their request histories, facilitating seamless and transparent interactions between all parties.

Plans and Pricing

Chapps Rental Property Inspection platform operates on a multifaceted pricing strategy that’s pegged on two main elements:

• Number of units. The amount of properties you have under your management.
• Number of users. The size of your team that will use the app.

Base Pricing

Chapps’ pricing brackets cater to different sizes of property management enterprises.

For a management portfolio containing between 21-50 units, expect to incur an expense of $80 per month for the property inspection app.

Region-Based Pricing

Chapps further refines its pricing algorithm based on your company’s geographical location. Specifically, firms lodged in European Union (EU) countries enjoy a different pricing model.

Instead of flat-rate monthly pricing, EU-based companies are billed per user and per unit. Breaking it down, it’s 1 Euro per unit and 20 Euros per user.

Customization Costs

Personalizing the Chapps app to align it with your business processes could also incur additional costs.

A member of their sales team will give you a quote based on the degree of customization you want.

Pros and Cons

Pros

• Customization. Chapps offers a high level of adaptability to accommodate the unique day-to-day workflows of large businesses, making it an ideal solution for fast-growing home inspection companies.

• User-friendliness. Chapps stands out for its exceptional usability with every feature and template defined precisely and guides to help users navigate the app.

• Comprehensive reporting. Chapps boasts an automated reporting system, empowering users to produce both targeted, single-issue reports, and comprehensive documents summarizing multiple issues.

Cons

• Cost. The Chapps inspection app is more expensive than its competitors on the market. Any additional customization further hikes up the price. Chapps requires separate app purchases for work orders and tenant portals, adding to the overall expense.

• Limited integrations. Chapps does not offer native integration with external tools. Instead, users must utilize the Chapps API for this purpose, which usually necessitates technical support.

Integrations

• Chapps API

Propertyware is a cloud-based, end-to-end rental management solution designed to effortlessly manage the entire renter lifecycle, encapsulating all aspects from online payment processing to customer interactions and work orders.

Tailored for multi-location property managers, Propertyware provides a seamless platform for a high-level overview of all locations.

Simultaneously, it enables granular details to be assigned and managed at individual office levels, creating a balanced blend of macro and micro-management.

Even without Wi-FI, the Propertyware mobile app shines with its ability to customize templates rapidly.

The proprietary camera mode facilitates a “snap, tag, and go” approach, reducing inspection times by 50%.

It also allows users to compare past tenant inspections side by side and share final reports with both owners and tenants.

The platform supports a broad range of properties, including affordable housing, residential and commercial properties, and student housing.

Features

Work Order Management

The Propertyware rental inspection app streamlines the creation and management of work orders by providing a comprehensive platform for generating limitless standardized tasks and pricing.

This results in increased efficiency and consistency for property managers. The integrated maintenance contact center allows call center specialists to promptly dispatch pre-approved vendors, ensuring quick issue resolution.

Camera-Mode Inspections

Users can “snap, tag, and go”, reducing inspection times by 50%. This time-saving innovation allows property managers to document property conditions more effectively and swiftly, boosting overall productivity.

Leasing Hub

With Propertyware’s Leasing Hub, property managers can conveniently create templates for frequently used documents like work orders, leases, and invoice approvals.

The platform enables applicants to remotely eSign documents, expediting the leasing process.

The hub also offers unlimited file storage capabilities and a search bar for rapid document retrieval.

AssetProtect

The AssetProtect Program offers a variety of home insurance plans to fit the needs of different property owners and managers.

The program can help drive ancillary revenue by providing rental guarantees and tenant insurance.

Plans and Pricing

Propertyware’s Basic plan offers straightforward property management software features such as marketing tools, global customization and reports, accounting, screening, and payment processes.

The plan costs $1 per unit per month, with a minimum monthly spend of $250. There is an implementation fee of $500.

The Plus plan includes all the features of the Basic plan, with Inspections, eSignatures, and two-way text messaging.

It costs $1.50 per unit per month, with a minimum monthly spend of $350 and a setup fee of $700.

The Premium plan costs $2 per unit per month, with a minimum monthly spend of $450 and a setup fee of $900.

This plan adds work order management and vendor portals to the Plus plan features.

For additional costs, Propertyware also offers enhanced services such as the Maintenance Contact Center service which costs $1.1 per unit per month, with a $300 setup fee.

AssetProtect costs $12 per policy per month, with no setup fees.

Pros and Cons

Pros

• Helpful customer support. Propertyware has a friendly and responsive team of customer care reps who help solve customer issues.

• Comprehensive property management solution. Propertyware stands out as more than just an inspection software, presenting users with a holistic solution for their property management needs.

• Scalability. The software is suited for large-scale operations and can handle numerous properties and units.

Cons

• Subpar mobile app. Users have reported frequent bug issues and a restricted feature set, hindering overall app performance.

• Unintuitive inspection software. Some users complain that the Propertyware inspection software can be cumbersome to use. The software has a steep learning curve, and it can be difficult to find the information you need.

Integrations

• QuickBooks
• Open API
• AvidXchange
• zInspector
• Property Meld

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About the Author:

With over 20+ years of experience in real estate investment and renovation, Brian Robbins brings extensive knowledge and innovative solutions to the HouseCashin team. Over the years Brian has been involved in over 300 transactions of income producing properties across the US. Along with his passion for real estate, Brian brings with him a deep understanding of real estate risks and financing.